The most important thing in writing a project report in university is analyzing your audience. This way you will know which jargon elements you should use and what special terms you have to define or not. Remember that it is important to define a term that may be unknown to your audience, but it is impolite to define a term that is already defined in your lecturer’s coursework.
A report should be written in a technical manner, as its purpose is to inform as fast and clear as possible. Here is the general structure of a report (starred items are mandatory in any report, while the others are optional, depending on the length, type and purpose of the report):
. Title page
. Table of contents – only if the report is long
. Glossary and/or abbreviation list – this is where you define terms or abbreviations you use in your report and that may be unknown to your audience
. Abstract – executive summary – because it summarizes the whole report, this section will be written last
. Introduction – this should contain:
. enough background information to place the report into an appropriate context;
. the purpose of the report (or what the report will cover)
. Body – here you tell about the beginning of the project, methods applied during its development and discussions on your results, eventually relating them to previous accomplishments
. Conclusion – this is where you put together the main points reached by your report. Do not include any new information here!
. Recommendations – if appropriate; these are suggestions for future actions, and they should derive logically from the report
. Bibliography – if you used other materials in your research
. Appendices – an appendix contains information that is too detailed or technical to include in the body, but which is referred to in the report. Make sure that they are put at the very end of the report and every appendix contains a different material.